Corporate Events

Have you ever planned and organized corporate events like seminars and meetings? Being a part of the administration department, I had to be a part of the organizing team for a corporate seminar for which we acted as the host. I have some experiences to share regarding, how our event run on all - a weekdays of the action.

Well, we have started planning the event ahead of six months. We came across several major things to decide like Venue and Site, Attendees and Guests, Transportation/Visas & Passports, Accommodation, Food & Beverage, Accounting, Budgeting and Financial management.

In deciding the above things many things are kept in mind like the size of the participants, the scope (national or international), the size of the various sections of people (like Corporate, Political, Academic and Media) attending, accommodation required according to their requirements (spouse or children or guide may assist the participant), Registration for the participants at their convenience (like Advance and Spot reservation) etc.

Other things, which we came across in the organization of the event, are –

• Meeting Space and Program Environment design
• Audio Visual
• IT Support and Programming
• Decoration, Scheduling Speakers and Entertainment
• Tours and Events Management
• Marketing and Media Campaign
• Gifts and Premiums
• Exhibit and Trade shows
• Post Meeting Audit & Evaluations

Despite of excellent planning and organizing the event, we faced some small and sudden problems, which were spontaneously, meet by our organizing team.

However, our event was a great success and it’s a good feeling being a part of that.